Human Resource Activities You Should Be Automating

Human resource operations and recruitment are essential aspects of HR management for every business. The HR management department is responsible for handling the entire hiring process, including onboarding and offboarding of staff members, skill improvement of employees, salary distribution, leave management, and ensuring the overall well-being of employees. An organization cannot operate smoothly without an efficient HR management unit.

HR management teams that follow the traditional approach have to deal with tedious manual work on google sheets, time-consuming paperwork, individually contacting different potential candidates, identifying new job openings and posting these on different platforms, conducting interviews, tests, and lots more. Despite these challenges, efficient HR management is critical to the success of any organization.

Technological advancements have changed the scenario, and, now, we have HR automation systems that make HR operations quicker, easier, and more accurate. There exist automated systems or tools to manage HR operations including recruitment, payment, and employee management. These tools cancel out a lot of the manual labor and free up your HR team’s time so they can focus on building a quality workforce. 

Recruitment 

Recruitment includes the process of identifying, contacting, skill-assessing, hiring and onboarding the workforce in an organization or company. Overall, it includes everything from talent identification to its incorporation into the company. 

The recruitment process of an organization is the obligation of an HR unit. Big enterprises or larger organizations usually have teams of HR executives, while small and mid-sized organizations operate with a single recruiter. Moreover, there are organizations that depend on third-party recruitment services. Businesses generally recruit aspirants for new openings through job portals, advertisements, social media channels and more. Nowadays, companies are using recruitment software to boost accuracy and transparency with respect to hiring top candidates. Despite all these aspects, the recruitment process remains the responsibility of the human resource unit alone.  

Unfortunately, recruiting, in its traditional form, is a time-consuming and labour-intensive procedure. Recruiters and hiring managers are bombarded with resumes. After sorting, ranking, and forwarding applications to the appropriate persons for evaluation, they must work with management to screen, interview and onboard eligible applicants. Throughout this process, everyone involved must interact via follow-up emails, internal messaging, and offer letters. It’s tedious yet complicated, and losing track of prospects might mean missing out on hiring the best person for the job, or might result in harming the company’s reputation amongst its candidates. Thankfully, this entire process has gone digital.

Must-have recruitment automation software 

Integrating recruitment software with your CRM or HR management system is a crucial aspect of HR management for your organization’s recruitment process. Internal HR executives or recruiters require a robust collaborative system that enables them to share candidates’ data and get responses from managers. For this purpose, organizations can opt for an HR management tool that includes a career page, application forms, and an internal job dashboard. An HR management tool like this can efficiently manage in-house hiring and staff referral programs. We have conducted an evaluation of different HR management tools based on their capabilities with recruitment marketing, skill assessment, automation, and more.

Reply 

This browser extension allows you to find and engage with prospects on LinkedIn and other job-oriented platforms. Using this extension, one can easily find the email addresses of candidates and can include them in the next outreach campaign. Reply also allows the recruiter to engage with candidates through diverse channels, connecting emails and follow-ups through calls, social communications, and other vital tasks in the desired sequence. 

Zoho Recruit 

The Zoho office suite comes with an included HR package called Zoho Recruit. It is a cloud-based applicant tracking system that provides organisations with a complete recruitment solution and is suitable for both in-house HR teams and third-party recruitment services. HR units can utilise this tool for sourcing and screening candidates, with its background verification and pre-screening evaluation making sure that the candidate matches the eligibility criteria before the face-to-face interview stage. Moreover, the software aligns the entire process by simplifying form filling for candidates and fetching candidates’ info from LinkedIn. 

Pymetrics 

Pymetrics offers to help you identify your ideal candidates by combining algorithms and scientific assessments. The tool’s AI technology, which has been certified to guarantee a bias-free selection process, is based on the most recent improvements in behavioral science. It allows for the receipt of tailored algorithms for your specific business needs. With Pymetrics, recruiters may identify a candidate’s potential with skill assessment, rather than simply their prior experiences. Another noteworthy feature is Pymetrics’ ability to go beyond the specific job opportunity and give recommendations on additional roles where a potential candidate could fit into your organization.

Payroll management and employee engagement 

Payroll management refers to the entire chain of activities that deal with the management of compensation paid to the staff members. This process can be divided into three stages: the pre-payroll process, the actual payroll process, and the post-payroll process. 

Pre-payroll Process – Defining payroll policies, collecting inputs and validating inputs. 

Actual Payroll Process – Calculating salaries and incentives. 

Post-payroll Process – Payroll reconciliation, payout, statutory compliance, payroll accounting, and reporting. 

Manual payroll systems require the HR team to manually calculate the hourly earnings of employees as well as the hours clocked by them. This is a time-consuming procedure. Maintaining time clock data becomes easier with automation, and it can be easily sent to the payroll system which allows for on-time payouts for the employees.

Must-have payroll automation software

When it comes to automation of the payroll management process, Quikchex, an HR automation software, seems to be the most effective solution. Quikchex is an HR automation software that automates a line of HR and payroll-related tasks for organizations and businesses. Quikchex helps organizations to manage their headcounts effectively using HR automation software. It allows HR units to handle issues and complaints raised by staff members in real-time through the HR automation software. It also combines human-centric and digital approaches to enhance the quality of HR services in an organization with the help of HR automation software.

Quikchex, an HR automation software, is a GST-enabled system that supports the company and the accounting persons linked to key tax-related tasks. It creates key tax statements, such as Form 16, for workers to use while managing their income taxes with the help of HR automation software. Moreover, the HR automation software also facilitates the automation of many tedious processes such as attendance management.

Additionally, the tool has numerous functions like- 

Making tailored payroll structures – 

With this software, HR teams can set your payroll structures, payroll cycles and compensation structures based on the organization’s policies.

Running payroll quickly and efficiently

Quikchex allows you to process payroll in sets and includes an option that allows you to put workers on hold. Moreover, it automatically integrates the attendance and leaves data, processes inducements & arrears for compensation corrections.

Expense management

With Quikchex, you can get digitally generated payslips and tax payslips while the routine payroll is processed. Once the process is completed, you can disseminate these payslips to your staff members for their viewing.

Further benefits of Quikchex

• Code-less integration with the organization’s CRM or ERP. 
• Designed considering non-technical users and allowing them to get familiarized with the software’s mechanism quickly. 
• Offers the assistance of dedicated accountants for tax management. 
• Adherence to government-imposed tax and agreement regulations. 
• Complete leave management including custom leave policies, leave application and approval process, and automation of leave accruals.
• Automated attendance management with custom attendance policies, biometric integration, capturing punch-in and punch-out data, and attendance tracking reports. 
• Generates payslips, salary breakups and different related reports and documents.

Here are some additional automations for your HR Team

• Create attractive video tutorials for training and upskilling your workforce. This way, your HR Team doesn’t have to spend time training your employees manually. These tutorials can specify a time period within which the tutorial must be completed. and can be linked to a Google Form test to reflect what the employee has learnt. 
• Similarly, you can create videos for the induction and onboarding process that walk the new hiree through the essential information about the company, as well as the admin tasks that the new hiree should be aware of.  
• Put in place a system for complaint redressal through Google Forms, or by scheduling a fixed time every week where employees can speak about any complaints they have, or issues that require addressing. This will ensure that your employees feel heard, and that the issues they are facing will be dealt with quickly and appropriately. 

The end of this blog, and your HR-related troubles.

The modern HR landscape has changed dramatically, with HR departments facing an increasing workload and an increasing need for efficiency. One way to streamline HR activities and improve productivity is through automation. Automated HR systems, such as human resource management software, can help manage HR activities from recruitment to employee benefits, reducing administrative tasks and freeing up time for HR departments to focus on strategic initiatives.

Brego Business, a leading provider of HR management services, has been helping its clients by introducing them to Human resource management software. The company has partnered with Quikchex, a leading HR automation software that provides a complete suite of HR tools and functions. The human resource management software makes it easy for companies to manage HR activities such as employee benefits, payroll processing, performance management, and more.

The Quikchex human resource management software offers an intuitive and user-friendly interface, making it easy for HR departments to manage their activities. The software also includes advanced reporting capabilities that provide HR departments with real-time data and insights into their HR activities. This helps HR departments to make informed decisions, improve their HR processes, and provide better support to their employees.

Another advantage of using human resource management software like Quikchex is that it helps HR departments to streamline their recruitment process. The software provides tools for job postings, candidate tracking, and resume management. This helps HR departments to manage their recruitment process more efficiently and effectively, reducing the time and cost associated with traditional recruitment methods. With human resource management software, HR executives and professionals can have more time to connect with employees, resolve their issues, and build a motivated workforce. So, if you want to focus on scaling your business while also optimizing HR processes, reach out to Brego Business and learn more about their human resource management software.

In conclusion, HR automation software such as Quikchex is an essential tool for HR departments looking to improve their processes and become more efficient. Brego Business is helping its clients to adopt these new technologies, providing them with the tools and resources they need to stay ahead in the fast-paced HR landscape. The company is dedicated to providing its clients with the best HR management services and solutions, helping them to achieve their HR goals and objectives.

Get the best of both worlds, with Brego Business’s  HR management services – efficiency and happiness! Discover more about us.

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