Best to-do list apps: Organize your work and life

27 Jun 2022 | Business & Strategy

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Hooshang Bakht

Brego Business was started with a mission to make entrepreneurship easy. Our goal is to help business owners grow and scale without having to deal with the day-to-day stress of running a business. We specialize in providing services that help business owners grow their businesses, including search engine marketing (SEM), social media marketing (SMM), LinkedIn marketing, video production, accounts receivable (AR), accounts payable (AP), internal audit, VCFO, and recruitment. We have helped more than 500 brands grow their businesses. We work closely with the clients to understand their unique needs and develop customized strategies that deliver measurable results.

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Best To Do List Apps

Success depends on how productive you are and if you get things done on time. A to-do list makes you more organized and increases efficiency. It lets you jot down, organize and set your tasks in priority. You can also include notes, files, and even links to a task and share it with others. In short, a to-do list is an essential requirement for raising productivity and assists in consolidating all your tasks in one place. You set your priorities and track your progress easily. Overall, it makes your life easier by getting things done on time.We searched for the best to-do list apps for 2021 and have curated a choice of 9 to do apps for you. The search included every platform from Windows, macOS, iOS, and Android. Then we tested, used, and compared them extensively.


Our list of to do apps includes apps that can be used on both computers and mobile devices. The other main considerations were a good design, how well the to do apps selected let you manage and organize your tasks, and if you are able to collaborate effectively with other people.

After evaluating all these parameters, we created a list of 9 worthy contenders for to do apps. You can read about them below and decide which is the best to do app for you.

The Best to-do List Apps

Here are our 9 choices of best to-do lists for 2021.

  1. Todoist – power, and simplicity
  2. Microsoft to Do – for Microsoft power users
  3. TickTick – for timers and calendars
  4. OmniFocus – for organizational systems
  5. Things- for elegant design
  6. Google Tasks – for Google power users
  7. Habitica – for ease and fun
  8. – for absent-minded people
  9. Remember the Milk – for whom keyboard shortcuts are a way of life

What Makes a to-do List App so Great?

The best to-do list app should help you in the below-mentioned tasks to be considered good.

  1. They should improve your efficiency by organizing tasks quickly.
  2. You should be able to organize your tasks in several ways effectively.
  3. Notify you about your deadlines beforehand. Can be through email, notifications, alarms.
  4. A clean and clutter-free user interface.
  5. Availability across platforms and seamless integration. Make it easy for you to switch between devices.
  6. Able to add sub-tasks to the main task.

We have discussed in detail 3 choices of to-do lists having features in this order. Power & simplicity, With calendars & timers and with elegant design. Let us look at them below.

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To-do List App for Power and Simplicity


Todoist is a perfect balance of power and simplicity and can be accessed on nearly all platforms. It can be accessed on Windows, macOS, Android, and iOS. You can easily create tasks and subtasks and organize and prioritize them. It is a flexible tool and can adapt to most workflows. It is a simple to-do list that has both free and paid versions.

While free version supports 80 projects and 5 people per project. The premium version costs $36/year and can host up to 300 projects with 25 people per project.

Here are some of its key features.

  1. Single and recurring task creation and labeling.
  2. You can create tasks directly from your email inbox.
  3. Add comments to tasks for timely feedback.
  4. Organize your tasks by setting priority levels.
  5. Share projects to discuss ideas.
  6. Notifications and reminders through e-mails and phone messages.
  7. Facility to integrate your contact list.
  8. Automatic backups for safekeeping of data.
  9. Real-time sync for a unified workflow.
  10. Track your productivity through Karma points and streaks.

App with Timers and Calendars


TickTick has a clutter-free interface and makes managing tasks easy. You can create tasks, subtasks, lists, priority levels, and tags. You can easily share them with other people. You can set smart reminders and repeat alerts. It can be accessed on Windows, macOS, Android, and iOS.

Here are its key features.

  1. Create customized lists with voice commands.
  2. Set smart reminders and alerts.
  3. Keep an eye on all upcoming tasks through calendar view.
  4. Easily drag and drop tasks in the calendar.
  5. Share the list with other people.
  6. Set priority levels.
  7. Set personalized themes.
  8. Track the tasks, and get achievement scores for completing the tasks. j. Efficiently monitor progress by viewing project statistics and workflow summary.
  9. Backup data for storage and retrieval.

This to-do list app is free and has a paid version too. The free version has all the core functionalities while paid version is $27.99/year and offers additional features like customized themes, historical statistics, calendar view among others.

To-do App with Elegant Design


Things is a simple to-do list app. It has an uncomplicated, elegant, and feature-rich design. You can easily and effectively organize your tasks with this app. Create categories for your tasks, rearrange them and give them more structure and never miss a deadline.

Here are its key features.

  1. Manage your tasks and checklists.
  2. Create customized tags for lists for categorizing them.
  3. Create start and end dates for tasks.
  4. Use the calendar view to keep track of deadlines.
  5. View upcoming tasks list.
  6. Drag and drop for adding tasks and prioritizing them.
  7. Create custom headings to divide tasks into categories.
  8. Create a to-do list with a single tap.
  9. Use advanced search filters.
  10. Get reminder notifications.
  11. Use slim mode functionality for focusing on a specific task.
  12. View pie charts for monitoring timely progress.

One thing to note is that it is not a free app on the to-do list app list for windows. It is accessible only on Apple devices and has no free version but comes with a 15-day free trial. Monthly plans for Mac is $49.99, for iPhone & Watch is $9.99 and for iPad is $19.99. So if you are looking for a to-do list app for your Windows PC, this app won’t be on your app list. 


However, for Apple users, it is a popular option on the to-do list app list, with a clean and user-friendly interface. It offers various features such as the ability to add attachments, subtasks, and due dates. It also has a useful feature called “Today,” which displays all the tasks that need to be completed for that day. Overall, it is a great option to consider if you are an Apple user and looking for a premium to-do list app on your app list.


Best to-do list apps help you get organized. But personalize and prioritize the tasks that you include in your list. Do not make the lists too extensive or they may get out of hand. Also do not forget to create a schedule and apply due dates to each task. Analyze your requirements and then create the list with the most important tasks and the time they should be completed. In this way, you will make full use of your to-do list and become more productive and efficient.

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Frequently asked questions

What are the best to-do list apps?

Some of the best to-do list apps include Todoist, Microsoft To Do, Trello, Google Tasks,, and Notion.

What features should I look for in a to-do list app?

You should look for features such as the ability to create tasks, set reminders, categorize tasks, assign due dates, and sync across multiple devices.

Are to-do list apps free or paid?

There are both free and paid versions of to-do list apps available. Some offer basic features for free, while others require a subscription to access advanced features.

How do I choose the best to-do list app for me?

To choose the best to-do list app for you, consider your needs, preferences, and budget. Look for an app that offers the features you need and is easy to use.

Can I share my to-do list with others?

Yes, many to-do list apps allow you to share your lists with others, assign tasks, and collaborate on projects.

Can I set reminders for my tasks?

Yes, most to-do list apps allow you to set reminders for your tasks so you don't forget important deadlines.

Can I integrate my to-do list app with other tools?

Yes, many to-do list apps integrate with other tools such as calendars, email clients, and project management software.

How secure are to-do list apps?

To-do list apps use various security measures to protect your data, such as encryption and two-factor authentication. However, it's important to choose a reputable app and follow best practices for data security.

Can I use a to-do list app offline?

Many to-do list apps allow you to access your lists and tasks offline, but some features may require an internet connection.

How can a to-do list app improve my productivity?

A to-do list app can improve your productivity by helping you stay organized, prioritize tasks, and manage your time more effectively. It can also reduce stress and help you achieve your goals.